Together we make and IMPACT!
Welcome to the Community Partners portal! This is your dedicated space to share the essential materials that help us showcase your brand and maximize our partnership. Below, you’ll find a simple form to upload your company logo (preferred formats: .ai, .eps, .pdf, .png), your information sheet (9” x 6” .pdf), and a company video (if applicable, .mp4 format).
You'll also find our official sponsorship policy and key deadlines to ensure everything is submitted on time. Thank you for your support—together, we’re making an impact!
Get the most out of your partnership!
All assets are due by April 17, 2026, to ensure inclusion in printed materials. Standalone sponsorship requirements vary and will be communicated directly to the sponsor.
Updated 11.18.25
Q. When can we set up our displays?
A. Setup can start Monday.
Q. When do our displays have to be taken down?
A. Displays can remain in place until the end of the day on Thursday.
Q. Where are sponsor tables located?
A. The tables will be in the foyer outside of the ballroom, where the general session and breakouts are taking place.
Q. What size is the table?
A. Six-foot tables with two chairs.
Q. Is there power at the display table?
A. We can provide power to the table upon request.
Q. Is there Wi-Fi access at the display table?
A. Yes, high-speed Wi-Fi is available throughout the facility.
Q. May we bring along a branded tablecloth and other displays?
A. Yes. This is not a tradeshow hall, so we ask that you keep your displays to a limited footprint.
Q. Will there be time in the agenda dedicated to the exhibit hall?
A. No. Your tables are located prominently at the entrances/exits to the primary conference ballroom. As such, there is no dedicated time slot on the agenda. Conference goers will be in and out of sessions all day and are free to talk to any vendors/sponsors.
Q. Are sponsors permitted to attend sessions and the receptions?
A. 2026 Sponsorship levels include a conference ticket(s). The number of tickets varies based on level. Standalone Sponsorships do NOT include a conference ticket. Sponsors are permitted to attend the evening reception.
Q. If we purchased a sponsorship, will we still have to register for the conference?
A. Yes. Once your payment is received, you will receive a discount code for our ticketing site. You will need to register for the conference to ensure your attendees are added to the master list, conference app, and admittance to the general sessions.
Q. Can I have my displays mailed to the hotel?
A. Yes. Incoming packages can start arriving at the hotel 48 hours prior to the conference. Please make sure they are properly labeled with the guest’s name and the conference name. Vendors/sponsors can pick up their packages beginning Sunday, June 21.
The conference site shipping address is:
Renaissance Columbus Downtown Hotel
50 North 3rd Street
Columbus, Ohio 43215
Attention: Vendor Contact Name - 2026 CHOL Conference
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